Purchase orders

A purchase order (PO) is your request to a supplier to deliver specific items in specific quantities at a specific price. Tero tracks the PO from creation through delivery, including partial deliveries across multiple ports.

The PO list

Open Procurement → Orders.

Each row shows order number, supplier, status, total, and the number of items.

Creating a PO from a request

From the Requests queue, select one or more pending requests and click Convert to PO. See Inventory requests for that workflow.

Creating a PO from scratch

Click New Order. The form has four sections:

• Order information — order date, prefix, internal reference
• Shipping and billing — bill to, ship to, attention contact
• Items — what you’re ordering
• Notes — internal or supplier-facing comments

For each item: pick from your catalogue, set quantity, set unit price.

Sending to supplier

Click Send to supplier. Tero generates a PDF and emails it to the supplier contact on file. The PO status flips from Draft to Sent.

PO statuses

Status	Meaning
Draft	Being prepared — not yet sent
Sent	Emailed to supplier, awaiting acknowledgement
Acknowledged	Supplier confirmed receipt
Shipped	At least one item shipped
Partially received	Some items received, more outstanding
Received	All items received
Cancelled	Order cancelled

Tero will fire notifications when a PO changes status.